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11 results for Administrative Assistant in West Palm Beach, FL

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We are on the lookout for a meticulous Administrative Assistant to work with our team. This role involves offering office support, handling clerical tasks, and providing general support to our team. Based in Miami, Florida, this position offers a short term contract employment opportunity.

Responsibilities:

• Provide all-encompassing office support to ensure smooth operations
• Handle incoming phone calls and manage communications effectively
• Perform data entry tasks with precision, updating and maintaining customer information
• Manage calendars, schedule meetings, and appointments as necessary
• Undertake filing tasks, ensuring all documents are accurately filed and easily accessible
• Record and transcribe minutes during meetings
• Respond to general inquiries and provide necessary support
• Monitor customer accounts and take the necessary action as required.

• Proficiency in typing, with the ability to type quickly and accurately.
• Experience in an administrative office setting, demonstrating familiarity with office procedures and equipment.
• Strong data entry skills, with the ability to input, track, and manage data accurately.
• Proficient in calendar management, including scheduling appointments, organizing meetings, and coordinating events.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

11 results for Administrative Assistant in West Palm Beach, FL

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to work with our team. This role involves offering office support, handling clerical tasks, and providing general support to our team. Based in Miami, Florida, this position offers a short term contract employment opportunity. Responsibilities: • Provide all-encompassing office support to ensure smooth operations • Handle incoming phone calls and manage communications effectively • Perform data entry tasks with precision, updating and maintaining customer information • Manage calendars, schedule meetings, and appointments as necessary • Undertake filing tasks, ensuring all documents are accurately filed and easily accessible • Record and transcribe minutes during meetings • Respond to general inquiries and provide necessary support • Monitor customer accounts and take the necessary action as required.

Administrative Assistant Administrative Assistant If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area. Your responsibilities in this role: Receive and direct visitorsAnswer telephone calls (multi-line phone system) and return voicemailsTend to word processing, filing, and faxing dutiesBack various projects for other employees Please send your resume to: Jacqueline.Mejia@RobertHalf And call Jacqueline @ 786-698-7072

Office Assistant We are offering an employment opportunity for an Office Assistant in Riviera Beach, Florida, United States. As an Office Assistant, you will be engaged in a variety of tasks related to the Code Compliance department. This role encompasses a range of duties from general office work to more specific tasks like lien searches and document editing. Responsibilities:• Handling general office duties to ensure smooth operations.• Conducting lien searches as part of the Code Compliance department's responsibilities.• Drafting and mailing violation letters to relevant parties.• Editing documents to ensure accuracy and compliance.• Proficient utilization of Word, Excel, and PowerPoint for various tasks.• Answering inbound calls and inquiries, providing accurate information.• Carrying out clerical duties as required.• Utilizing CRM and other computer programs effectively for data management.• If capable, perform notary duties or express willingness to acquire notary skills.

HR Administrative Assistant We are offering a long-term contract employment opportunity for an HR Administrative Assistant in Palm Beach Gardens, Florida. In this role, you will play a key role in our HR team, providing administrative support and ensuring the smooth running of the HR department in a fast-paced environment. Responsibilities: • Handle incoming and outgoing communications, including telephone calls and mail • Accurately maintain and update HRIS system and other HR records • Provide support for inbound calls, efficiently answering and directing queries • Utilize Microsoft Excel and other software for HR administration tasks • Coordinate and direct visitors within the workplace as required • Manage office supplies and place orders as necessary • Perform accurate typing and filing tasks to support the HR department • Distribute faxes within the team and handle backup technologies • Provide backup support for other administrative desks when needed • Assist with leave administration and other specific HR tasks as required.

HR Assistant-Executive Admin (Hybrid-Remote Mon/Thurs/Fri) We are offering an exciting opportunity for a Human Resources Assistant and Executive Administrator in Aventura, Florida. This role will encompass an array of responsibilities, from assisting the Executive Manager with Administrative tasks to performing day-to-day Human Resources duties. Location : AventuraSchedule: 2 days in Office, Remote Monday, Thursday and Friday Salary $55,000Benefits: percentage Medical paid for Employee, paid Holidays, paid Vacation, 401k and other Perks! Company Overview: Reputable global brand in the beauty and healthcare products sector. Offers long-term and stable careers in an exciting industry with a lot of perks! Job Overview: Human Resources Assistant - Executive AdministratorThis role reports to and assists the Executive Manager handling Human Resources tasks and cross over Administrative functions for the Executive as needed<ul><li>Performs day to day Human Resources generalist duties</li><li>Assists Executive with calendar, scheduling/meetings, travel arrangements as needed, documents and special projects</li><li>Enters Payroll and reviews time sheets and any adjustments into 3rd party software for submittal; of employees over the North America region in various offices</li><li>Maintains employee files up to date and Compliance</li><li>Handles onboarding, new employee set up, and terminations if needed</li><li>Submits all Employee FMLA, extended time off, Workman's Comp or other related compliance if and as needed</li><li>Assists Managers with Recruitment, Interview and Hiring processes as needed</li><li>Experience with Payroll software such as ADP, Paychex or Paycom is needed</li></ul>

Purchasing Assistant We are offering a short term contract employment opportunity for a Purchasing Assistant in Deerfield Beach, Florida. The role involves working within the procurement department, focusing on the administrative side of contract management and data entry tasks. Responsibilities: • Accurately process and route contracts • Work within an ERP system to manage and streamline administrative tasks • Prepare sales and purchase contracts as required • Review and update existing contracts to ensure accuracy and relevance • Explain contract terms and conditions to managers and other interested parties • Ensure all contracts comply with company guidelines and regulations • Maintain comprehensive records of original contract documents, modifications, payments, and correspondence • Coordinate actions with legal and internal procurement teams as necessary • Execute additional administrative duties as assigned • Provide excellent customer service and maintain detail oriented email correspondence.

Legal Assistant A non-profit agency in Broward is seeking a Pro Bono Project/Legal Assistant to provide support for and coordinating cases referred to pro bono or contract attorneys. This position is also responsible for helping recruit and maintain a pro bono or contract attorney panel for such referrals and with assisting with other Private Attorney Involvement projects as assigned.ESSENTIAL JOB FUNCTIONS:• Oversee and act as the office point of contact for clients and cases that have been accepted for handling by the office PAI program.• Refer appropriate cases to pro bono or contract attorneys.• Maintain pro bono or contract case files.• Communicate regularly with PAI attorneys regarding assigned cases, including requesting necessary status reports or case updates.• Where relevant, maintain financial records for contract cases and coordinate with Administration bookkeeping and the Managing Attorney concerning financial records and budget for contract attorney cases.• Work with the Managing Attorney and other staff to maintain positive and professional relations with the local bar throughout the service area and help recruit, reward, and recognize members of the office PAI program.• Attend training and meetings concerning private attorney involvement and participates in the PAI working group/committee.• Participate in training in high-priority substantive law practice areas.• Assist in development, organization and presentation of PAI training events,• Acquire and maintain knowledge of services available for clients throughout service area.• Demonstrate knowledge and expertise of the law and legal system.• Provide assistance to other staff, PAI attorneys, and clients as directed by the office Managing Attorney.• Work on statewide and other PAI activities with management and other program staff as assigned.• Embrace and support the Organization’s overall mission, standards, policies and procedures, and confidentiality guidelines.

Administrative Coordinator We are looking for a meticulous and organized Administrative Coordinator to join our team in the healthcare industry, based in Fort Lauderdale, Florida. In the role of an Administrative Coordinator, you will be expected to provide administrative support, maintain extensive calendars, work closely with executives, assist in coordinating events, manage travel arrangements, and handle customer inquiries. This is a part-time position of about 20 hours per week. Responsibilities:• Manage and handle complex scheduling of meetings and appointments• Coordinate and assist in event planning and execution• Handle communication with clients, both verbal and written• Manage travel arrangements as required• Handle highly confidential and sensitive documents and information with discretion• Be available outside of normal business hours as and when required • Resolve customer inquiries in a timely and effective manner• Use various software tools for efficient process management. This role offers a contract employment opportunity.

Administrative Specialist II We are offering a contract to permanent employment opportunity for an Administrative Specialist II in Juno Beach, Florida. This role operates within a detail-oriented environment and involves providing general administrative support to a team or department. Responsibilities include: • Coordinating pre-employment checks to ensure all candidates meet the necessary requirements • Handling documentation with precision and efficiency • Managing and scheduling orientations for new hires • Supervising the candidate experience from offer acceptance to their first day • Facilitating communication between candidates, recruiters, and stakeholders • Ensuring all logistical details are arranged prior to the candidate's first day • Contributing to the smooth and seamless onboarding process for new hires • Utilizing communication skills to effectively interact with various stakeholders and suppliers • Employing independent judgment in analytical tasks • Adhering to and implementing necessary procedures and validation plans • Overseeing the contingent workforce and ensuring their integration into the business unit • Managing the onsite presence and activities of new hires • Handling the expense account and commission functions in a responsible manner • Ensuring proper implementation of cyber security measures and Nerc/NIS regulations.

Accounting Assistant We are offering a part-time opportunity for an Accounting Assistant in the manufacturing industry, located in Pompano Beach, Florida. This role is Monday- Friday 8AM-2PM. This role involves providing valuable support to our accounting team through various administrative tasks. Responsibilities:• Utilize accounting software systems to process financial transactions• Support the team with accounts payable and receivable functions• Regularly conduct auditing to ensure financial compliance• Perform bank reconciliations to keep financial records accurate• Utilize ERP - Enterprise Resource Planning for efficient business process management• Manage ADP - Financial Services for payroll and benefits administration• Use CaseWare for financial reporting and auditing tasks• Operate Concur for travel and expense management• Maintain and update financial records with high attention to detail• Leverage Microsoft Excel for data analysis and reporting tasks

General Office Clerk We are offering an employment opportunity for a General Office Clerk in Alexandria, Virginia. This role involves a variety of administrative tasks, including data management, customer service, and office organization within a bustling office environment. Responsibilities: • Act as the first point of contact for visitors, providing them with information or services as needed.• Tackle administrative tasks such as establishing and maintaining filing systems and coordinating paperwork processing.• Handle multiple communication channels, addressing inquiries over the phone and in person.• Ensure the accuracy and completeness of reports, paperwork, and data, making corrections and adjustments as necessary.• Conduct data entry tasks and generate related reports.• Draft and prepare correspondence, memos, and reports related to office activities.• Oversee customer accounts, taking appropriate action when necessary.• Receive, post, and balance funds while maintaining proper accounting records.• Utilize software tools such as Microsoft Excel, Microsoft Outlook, and Microsoft Word to complete tasks efficiently.• Manage shipping functions and schedule appointments as required.

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11 results for Administrative Assistant in West Palm Beach, FL

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