7 results for Administrative Assistant in Youngstown, OH

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in the Construction/Contractor industry, based in Norton, Ohio. Our workplace is a dynamic and fast-paced environment where you will be playing a key role in managing administrative tasks related to insurance certificates, contracts, and vendor setup. Responsibilities:• Handle the filing of insurance certificates.• Responsible for updating the insurance certificate spreadsheet.• Conduct proofreading of certificates and send them in for corrections.• Update the system with billing information and service bill dates.• Manage the sending out of contracts and update the spreadsheet with relevant contract information.• Upload contracts into the system.• Request new and executed contracts as needed.• Complete the setup of new vendors.• Update the insurance spreadsheet with information about closed jobs.• Use skills in Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, and Microsoft Word in daily tasks.t

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the steel manufacturing industry, located in Youngstown, Ohio. As an Administrative Assistant, your role will involve a mix of administrative tasks and marketing coordination, making it a perfect fit for individuals with a blend of organization, communication skills, and a creative edge for marketing and content creation. Responsibilities: • Manage and respond to customer inquiries in a detail oriented manner • Organize and schedule meetings, appointments, and internal events efficiently • Maintain and manage both physical and digital files, ensuring data is accurate and easily accessible • Monitor office inventory and order required supplies to ensure a fully operational workspace • Assist various departments with data input, system updates, and generate business reports • Manage company profiles on platforms such as LinkedIn, Facebook, Instagram, and others, including scheduling posts and interacting with followers • Develop and edit promotional materials, newsletters, blog posts, and other marketing collateral to match with company branding • Collaborate in the execution of marketing campaigns, including email marketing efforts, ad campaigns, and promotions • Assist in planning and organizing webinars, trade shows, product launches, and other marketing events • Regularly update website content, implement SEO best practices, and track performance analytics.

Executive Assistant We are seeking a highly organized and professional part time Executive Assistant to support a busy executive in his business and personal life. The client works with nonprofits on the side. This is a contract to hire job opportunity. This is a part-time role, ideal for someone with strong communication skills and the ability to work independently. 10 hours/week (2 hours/day, Monday–Friday). Position is remote to Pittsburgh, PA and will need someone to meet with him at a centralized location to Wexford, PA. Pay depending on experience: $24+ Key Responsibilities:Manage and maintain the executive’s calendar, including scheduling and confirming appointments Draft, proofread, and manage written communications on behalf of the executive Handle email and phone correspondence professionally and promptly Coordinate and set up meetings and appointments, both virtual and in-person Communicate on behalf of the executive with internal teams and external partners Assist in planning and executing fundraising activities and donor outreach Conduct follow-ups and ensure smooth day-to-day operations

Office Assistant We are offering a part-time short term contract employment opportunity for an Office Assistant in Akron, Ohio. This role is primarily within the financial services industry and involves working with accounting software systems and computer programs. Responsibilities:• Assisting with clerical duties including organization and maintenance of personnel files • Undertaking data entry tasks as required and ensuring the accuracy of records• Handling a large scanning and shredding project to manage documentation• Acting as a point of contact for email correspondence on behalf of the HR department• Assisting in the creation and management of banner ads

Executive Assistant Strong experience as an Executive Assistant? We have a client seeking a direct hire EA to support a high level executive. This role requires EA experience and strong writing skills. Please review the responsibilities below: Responsibilities:Heavy calendar managementCorrespondence<ul><li>Draft new correspondence</li><li>Interaction with board and officers group</li></ul>Administrative requirements for meeting<ul><li>Setting schedules/sending meeting notices/material preparation/powerpoints/etc</li></ul>Condolence lettersManage email inboxTravel managementExpense reportingRegistering for conferences& More

Legal Assistant We are offering an exciting opportunity for a Legal Assistant to join our team in Akron, Ohio. In this role, you will be responsible for providing comprehensive support in a legal setting, including managing calendars, supporting litigation processes, and utilizing various software tools for efficient operation. Responsibilities: • Utilizing knowledge of litigation support to assist attorneys in case preparation and management • Managing and coordinating schedules and calendars to ensure smooth workflow • Leveraging Adobe Acrobat for document management and organization • Operating various Microsoft Office Suites applications to facilitate work processes • Using Microsoft Outlook for effective email communication and scheduling • Drafting and editing documents using Microsoft Word and ensuring their accuracy and completeness.

Fiscal Clerk We are offering a long term contract employment opportunity for a Fiscal Clerk in the non-profit sector, based in a location in Ohio, United States. The individual will be tasked with handling various financial operations within the organization. Responsibilities: • Accurately and efficiently process payments to vendors, staff, and other parties. • Collaborate with the financial team to carry out regular audits and ensure adherence to legal guidelines and internal policies. • Assist in the development and implementation of effective financial management strategies. • Conduct monthly reconciliation processes, including the review and reconciliation of bank statements, credit card statements, and other financial documents. • Maintain confidential financial records and adhere to the organization's financial policies. • Execute other financial tasks as directed. • Draw and analyze financial reports to aid in decision-making and ensure transparency. • Use financial software programs and office suite for data entry, account reconciliation, accounts payable and receivable, billing, and invoice processing. Proficiency with Oracle, QuickBooks, and SAP is also necessary.