5 results for Facilitiesoffice Coordinatorassistant in Youngstown, OH

Office Assistant We are offering a part-time short term contract employment opportunity for an Office Assistant in Akron, Ohio. This role is primarily within the financial services industry and involves working with accounting software systems and computer programs. Responsibilities:• Assisting with clerical duties including organization and maintenance of personnel files • Undertaking data entry tasks as required and ensuring the accuracy of records• Handling a large scanning and shredding project to manage documentation• Acting as a point of contact for email correspondence on behalf of the HR department• Assisting in the creation and management of banner ads

Executive Assistant We are seeking a highly organized and professional part time Executive Assistant to support a busy executive in his business and personal life. The client works with nonprofits on the side. This is a contract to hire job opportunity. This is a part-time role, ideal for someone with strong communication skills and the ability to work independently. 10 hours/week (2 hours/day, Monday–Friday). Position is remote to Pittsburgh, PA and will need someone to meet with him at a centralized location to Wexford, PA. Pay depending on experience: $24+ Key Responsibilities:Manage and maintain the executive’s calendar, including scheduling and confirming appointments Draft, proofread, and manage written communications on behalf of the executive Handle email and phone correspondence professionally and promptly Coordinate and set up meetings and appointments, both virtual and in-person Communicate on behalf of the executive with internal teams and external partners Assist in planning and executing fundraising activities and donor outreach Conduct follow-ups and ensure smooth day-to-day operations

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in the Construction/Contractor industry, based in Norton, Ohio. Our workplace is a dynamic and fast-paced environment where you will be playing a key role in managing administrative tasks related to insurance certificates, contracts, and vendor setup. Responsibilities:• Handle the filing of insurance certificates.• Responsible for updating the insurance certificate spreadsheet.• Conduct proofreading of certificates and send them in for corrections.• Update the system with billing information and service bill dates.• Manage the sending out of contracts and update the spreadsheet with relevant contract information.• Upload contracts into the system.• Request new and executed contracts as needed.• Complete the setup of new vendors.• Update the insurance spreadsheet with information about closed jobs.• Use skills in Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, and Microsoft Word in daily tasks.t

Executive Assistant Strong experience as an Executive Assistant? We have a client seeking a direct hire EA to support a high level executive. This role requires EA experience and strong writing skills. Please review the responsibilities below: Responsibilities:Heavy calendar managementCorrespondence<ul><li>Draft new correspondence</li><li>Interaction with board and officers group</li></ul>Administrative requirements for meeting<ul><li>Setting schedules/sending meeting notices/material preparation/powerpoints/etc</li></ul>Condolence lettersManage email inboxTravel managementExpense reportingRegistering for conferences& More

Executive Project Assistant We are offering a long-term contract employment opportunity for an Executive Project Assistant in the manufacturing industry, based in Beachwood, Ohio, United States. In this role, you will provide crucial administrative support, manage intricate scheduling and project coordination, and assist with regulatory compliance documentation. Responsibilities: • Efficiently manage complex calendars, schedule meetings, and coordinate special projects • Provide high-level administrative support to executives within a high-visibility area of the organization • Assist with project-related administrative tasks as directed by the executive team • Maintain professionalism and confidentiality in a fast-paced, high-profile setting, serving as an extension of the executive team • Support organizational initiatives in the area of government regulatory compliance • Use various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time for different administrative tasks • Facilitate communication through conference calls and correspondence.