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18 results for Office Specialist in Youngstown, OH

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We are offering a part-time short term contract employment opportunity for an Office Assistant in Akron, Ohio. This role is primarily within the financial services industry and involves working with accounting software systems and computer programs.

Responsibilities:

• Assisting with clerical duties including organization and maintenance of personnel files

• Undertaking data entry tasks as required and ensuring the accuracy of records

• Handling a large scanning and shredding project to manage documentation

• Acting as a point of contact for email correspondence on behalf of the HR department

• Assisting in the creation and management of banner ads

• Proficiency in performing clerical duties such as filing, typing, copying, and managing and distributing information.

• Strong data entry skills, with the ability to input, track, and maintain data in electronic databases.

• Ability to handle shredding tasks, ensuring the proper disposal of sensitive and confidential documents.

• Experience in scanning documents, maintaining digital files, and ensuring that all documents are correctly and securely stored.

• Excellent email correspondence skills, with the ability to communicate professionally and effectively with colleagues and clients.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

18 results for Office Specialist in Youngstown, OH

Office Assistant We are offering a part-time short term contract employment opportunity for an Office Assistant in Akron, Ohio. This role is primarily within the financial services industry and involves working with accounting software systems and computer programs. Responsibilities:• Assisting with clerical duties including organization and maintenance of personnel files • Undertaking data entry tasks as required and ensuring the accuracy of records• Handling a large scanning and shredding project to manage documentation• Acting as a point of contact for email correspondence on behalf of the HR department• Assisting in the creation and management of banner ads

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in the Construction/Contractor industry, based in Norton, Ohio. Our workplace is a dynamic and fast-paced environment where you will be playing a key role in managing administrative tasks related to insurance certificates, contracts, and vendor setup. Responsibilities:• Handle the filing of insurance certificates.• Responsible for updating the insurance certificate spreadsheet.• Conduct proofreading of certificates and send them in for corrections.• Update the system with billing information and service bill dates.• Manage the sending out of contracts and update the spreadsheet with relevant contract information.• Upload contracts into the system.• Request new and executed contracts as needed.• Complete the setup of new vendors.• Update the insurance spreadsheet with information about closed jobs.• Use skills in Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, and Microsoft Word in daily tasks.t

Accounts Payable Specialist Join our finance and accounting team as an Accounts Payable Specialist, where you’ll play a pivotal role in ensuring the organization’s financial obligations are met accurately and promptly. This position is integral to processing and managing payments for goods and services, while also serving as an internal auditor to maintain accurate invoicing and adherence to accounting procedures. Key Responsibilities<ul><li>Efficiently process incoming invoices via mail, email, or internal delivery systems, securing necessary approvals within set timelines.</li><li>Perform purchase order (PO) matching for inventory invoices and appropriate coding for non-inventory invoices; accurately enter invoices into the financial system.</li><li>Maintain accurate and organized Accounts Payable reports, spreadsheets, and files, including electronic and physical records.</li><li>Prepare various payment methods, such as batch check runs, ACH transfers, wire transfers, and NACHA files, ensuring timely vendor payments.</li><li>Address vendor inquiries, reconcile vendor statements, and investigate discrepancies related to invoices or purchase orders.</li><li>Track and process employee expense reimbursements, including cell phone and mileage claims, in a timely manner.</li><li>Monitor critical vendors to ensure invoices are received and payments are issued without delay, proactively reaching out to vendors if necessary.</li><li>Track and manage pre-payments, ensuring proper application while avoiding duplicate payments.</li><li>Handle month-end close processes for the Accounts Payable module.</li><li>Support compliance by accurately maintaining files and documentation per company policies and accounting standards.</li><li>Prepare and maintain 1099 forms in compliance with tax regulations.</li><li>Assist with tax return processes, including payment, organization, and managing document signatures from the tax preparer.</li><li>Contribute to automation initiatives as part of the Accounts Payable automation team.</li><li>Undertake additional projects and duties as assigned.</li></ul>Qualifications<ul><li>Proven experience in an Accounts Payable, accounting, or finance role.</li><li>Strong understanding of accounting principles and practices, with attention to detail and accuracy.</li><li>Proficiency in financial systems and accounting software; experience with AP automation tools is preferred.</li><li>Familiarity with 1099 preparation, vendor management, and tax processes.</li><li>Effective communication, problem-solving, and organizational skills.</li><li>Ability to work both independently and as a collaborative member of the team.</li></ul>

Accounting Clerk We are offering an exciting DIRECT HIRE opportunity for an Accounting Specialist in the manufacturing industry, located in Euclid, Ohio. The successful candidate will be responsible for a range of accounting and financial tasks, ensuring the efficient operation of the accounts department. A candidate with prior manufacturing experience would be IDEAL. They do want someone with a strong general accounting background that is good at juggling many tasks at one time. If this is a position that you are interested in, please apply today! This is an in office position with standard business hours, Monday-Friday from 8:00 AM-5:00 PM. Responsibilities• Efficiently manage and process Accounts Payable and Accounts Receivable• Conduct regular check runs, including cutting checks• Carry out account reconciliation activities • Handle and manage expense reports • Assist with month-end, quarter-end, and year-end financial procedures• Perform General Ledger work and Journal entries• Work collaboratively with the inside sales team to address issues with customers that are behind• Utilize Microsoft Excel for data entry and invoice processing tasks• Record and book payroll entries, collaborating with the HR department when necessary They do offer an amazing benefits package; medical, dental, vision, 401K with a match, STD/LTD, flexible spending account, paid holidays, vacation, and GROWTH!

Receptionist We are in search of a dedicated Receptionist to join our team within the Non-Profit sector, located in Niles, Ohio. As a Receptionist, your role will be pivotal in maintaining a welcoming environment while providing administrative support. This position is a contract to permanent employment opportunity, offering the chance to contribute significantly to our organization's mission. Responsibilities: • Ensuring a warm and friendly reception area by greeting visitors promptly and courteously • Effectively handling incoming calls using a multi-line phone system • Organizing and maintaining files for efficient data retrieval • Utilizing Microsoft Office programs to create and manage documents • Performing data entry tasks with a high level of accuracy • Managing email correspondence professionally and promptly • Scheduling appointments and managing calendars for staff • Assisting staff by providing necessary support when needed • Operating office equipment such as copiers and scanners to produce and manage documents • Upholding superior customer service practices in all interactions.

Payroll Lead We are offering an exciting opportunity for a Payroll Lead in Cranberry Township, Pennsylvania. As a Payroll Lead, you will be playing a pivotal role in processing client payrolls, maintaining accurate records, and providing client support. You will also be responsible for handling new client implementations and providing assistance to the sales staff. Responsibilities: • Handle the processing of client payrolls, ensuring accuracy and efficiency. • Ensure all payroll information is obtained from clients through various communication channels including phone, fax, and email. • Review and verify all payroll totals before submission, ensuring all data is accurate. • Prepare payrolls for delivery via mail, quick courier, or FedEx as needed. • Maintain and archive payroll reports, client invoices, and BPO invoices. • Prepare and provide ad hoc reports to clients for audits or other requirements. • Assist clients with Employee Self Service, Secureview, Payentry, and ClockEntry, providing continuous support as needed. • Handle new client implementations, ensuring tax account codes, account numbers, rates, and deposit frequencies are obtained and verified. • Set up and enter new employee information and direct deposit details. • Conduct training for Secureview, ESS, ClockEntry, and Payentry to clients. • Provide support to the sales staff, conducting Payentry/ClockEntry demos for prospects, and assisting with client follow-ups. • Ensure all quarter-end/year-end reports are available to clients and hard copies are sent to those who are not using Secureview. • Ensure lost client W2s have been processed.

Payroll Administrator We are seeking a detail-oriented Payroll Administrator to join our team in the Butler, Pennsylvania area. As a Payroll Administrator, your role will be crucial in managing payroll records, processing payroll, and acting as a point of contact for employees regarding time entry and approval. You will also be responsible for preparing and maintaining standard reports and liaising with other departments and external vendors. Responsibilities:• Act as the primary contact for employees regarding time entry and approval• Efficiently process payroll and maintain necessary records• Handle the calculation, audit and balancing of gross to net for multiple companies across various states• Ensure timely payment of Federal and State taxes and compile quarterly/annual reports• Prepare and reconcile Union fringe benefit reports• Manage wage attachments and garnishments• Conduct payroll account reconciliations to ensure data accuracy and completeness• Maintain payroll master data and system outputs• Collaborate with the Human Resources department on matters such as new hires, terminations, benefits, etc.• Prepare and maintain standard reports, including certified payrolls• Resolve issues by liaising with other departments and external vendors• Perform general office administrative tasks, including copying, scanning, filing, email, and telephone communication• Assist with special projects related to the payroll function.

Accounting Clerk We are offering an opportunity for an Accounting Clerk to be a part of our team in the manufacturing industry located in WARREN, Ohio, 44483-2400, United States. The role involves various responsibilities ranging from handling customer transactions to maintaining precise records. This short-term contract employment opportunity is an excellent chance to utilize and enhance your skills in a dynamic work environment. SUMMER HELP ONLY Responsibilities:• Accurately process customer credit applications• Keep precise records of customer credit• Address customer inquiries and resolve them efficiently• Monitor customer accounts and take necessary actions• Record and document customer sales transactions• Organize and manage cash counts• Communicate and record daily cashier results• Reconcile closing register tills• Manage and organize customer receipts• Utilize skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP.

Payroll Administrator We are in search of a Payroll Administrator to join our Engineering team, located in Warrendale, Pennsylvania. As a Payroll Administrator, you will be responsible for the complete payroll cycle, including deductions and withholdings, with an emphasis on both union and non-union processing. This role also involves certified payroll tasks and will initially require on-site presence for training purposes, eventually transitioning to a hybrid work model. Responsibilities: • Accurately processing complete payroll cycles, including deductions and withholdings. • Handling union and non-union payroll processing. • Managing certified payroll tasks. • Utilizing accounting software systems effectively for payroll processing. • Working with ADP - Financial Services and ADP Workforce Now platforms. • Leveraging Ceridian and Crystal Reports for payroll tasks. • Administering 401k - RRSP. • Performing accounting functions related to payroll. • Conducting auditing processes associated with payroll. • Managing benefit functions in relation to payroll. • Processing weekly payroll. • Using Viewpoint Vista for payroll tasks. • Handling multistate payroll responsibilities.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in MIDDLEFIELD, Ohio. This role involves a variety of accounting and clerical tasks within a growing organization. The successful candidate will handle tasks such as processing accounts payable and receivable, cash posting, maintaining accurate records, and helping to modernize our processes. This role offers the opportunity for growth and development within our team. Responsibilities: • Handle accounts payable tasks, including the creation of vouchers. • Manage accounts receivable duties. • Maintain up-to-date and accurate customer records. • Assist with cash posting operations. • Help to update and improve our accounting processes and controls. • Use Microsoft Excel to update spreadsheets and apply formulas as needed. • Contribute to general accounting tasks. • Enter payments into the system accurately and timely. • Participate in collection activities. • Play a significant role in long-term planning, including an initiative geared toward operational excellence. • Assist in the development of new procedures and features to enhance the workflow of the department. • Work on process improvements for accounts payable and accounts receivable. This role provides a great opportunity to develop your accounting skills while working towards updating and improving our accounting processes.

Billing Clerk We are offering an exciting contract to permanent employment opportunity in TALLMADGE, Ohio, for a Billing Clerk. This role is integral to our team, facilitating necessary accounting functions and ensuring smooth operations. The successful candidate will be tasked with managing billing, accounts receivable, and customer inquiries in a supportive work environment. Responsibilities: • Facilitate the processing of customer credit applications with precision and efficiency. • Uphold the accuracy of customer credit records. • Handle billing and accounts receivable tasks. • Utilize Dynamics 365 Finance & Operations for various tasks. • Assist in answering inbound calls when necessary. • Maintain a high level of proficiency with Excel. • Ensure prompt and correct bill payments.

Bookkeeper We are offering a permanent employment opportunity for a Bookkeeper in a well-established company. As a Bookkeeper, you will play a vital role in managing financial data. Your responsibilities will include recording transactions, processing invoices, and ensuring the accuracy of financial records. Responsibilities: • Managing both accounts payable and receivable. • Ensuring financial records are accurate and up-to-date. • Processing payroll using timekeeping systems. • Using Quickbooks for various accounting tasks. • Handling general ledger work. • Conducting bank reconciliations. • Performing regular data entry tasks. • Utilizing Microsoft Excel for various tasks. • Conducting month end close processes. • Handling a medium to high volume of invoices.

Payroll Administrator We are inviting applications for the role of Payroll Administrator in the construction sector at our New Castle, Pennsylvania location. The incumbent will be primarily tasked with managing payroll procedures for over 300 employees, ensuring adherence to union agreements, prevailing wage laws, certified payroll requirements, and internal policies. You will also be expected to maintain efficient communication with union representatives and employees. Responsibilities • Efficiently and accurately handle the processing of payroll for over 300 employees on a weekly or biweekly basis. • Oversee union-specific payroll procedures, including calculation and reporting of fringe benefits, pension contributions, union dues, and other contractual obligations as per collective bargaining agreements. • Ensure compliance with federal, state, and local payroll taxes, certified payroll requirements, and prevailing wage laws, including preparation of reports such as Federal WH-347 forms. • Stay abreast of union labor agreements and verify that hours, rates, and other payroll calculations are in line with them. • Utilize Viewpoint software tools to track and report employee hours, overtime, and job classifications to maintain precise job costing and other allocations. • Carry out processing of wage garnishments, deductions, and other related payroll items. • Keep documentation and auditing records for all payroll activities, ensuring proper verification and compliance for internal and external audits. • Collaborate with project managers, HR, and accounting teams to ensure alignment of payroll data with the organization’s financial practices and policies. • Respond promptly and professionally to payroll inquiries from employees, union representatives, and management. • Contribute to onboarding new employees by setting up payroll, tax withholdings, and benefits information. • Generate and distribute payroll reports for management, including labor cost analysis, fringe benefit tracking, and other ad-hoc data requests. • Continuously review and improve payroll processes by leveraging Viewpoint software capabilities to streamline workflows and enhance efficiency.

Bookkeeper We are in the process of recruiting a Bookkeeper to join our team in GREENVILLE, Pennsylvania. This role plays a crucial part in our Accounting department, where you will be expected to manage customer applications, maintain customer records, and address customer inquiries. The position also requires you to observe customer accounts and take necessary actions. Responsibilities: • Accurately processing customer credit applications in an efficient manner • Maintaining precise records of customer credit • Handling Accounts Receivable (AR) invoicing and Accounts Payable (AP) processing • Conducting bank reconciliations and posting cash daily • Learning the payroll system and serving as a backup for the payroll personnel • Utilizing software such as Microsoft Dynamics for ERP and Paycom payroll • Executing data entry tasks and using Microsoft Excel for various functions • Assisting with the month-end closing process • Proficiency in QuickBooks for bookkeeping duties.

Payroll Administrator We are looking for a meticulous Payroll Administrator to join our team in the Cranberry area. The Payroll Administrator will be responsible for handling full cycle payroll, managing union and multi-state payrolls, and maintaining multiple rate sheets. This role also includes the handling of benefit functions and the administration of 401k - RRSP. Responsibilities:• Overseeing full cycle payroll operations• Managing union and multi-state payrolls• Maintaining multiple rate sheets• Administration of 401k - RRSP• Handling prevailing wage rates and certified payrolls• Utilizing Viewpoint Vista for payroll operations• Managing benefit functions• Monitoring and managing weekly hires and layoffs• Ensuring accurate payroll records• Resolving payroll-related inquiries efficiently

Accounting Clerk We are offering a short term contract employment opportunity for an Accounting Clerk in MIDDLEFIELD, Ohio, 44062-9390, United States. This position will involve a variety of tasks, including processing customer credit applications, maintaining customer records, and resolving customer inquiries. The role also involves monitoring customer accounts and taking appropriate actions when necessary. Responsibilities: • Accurately and efficiently process customer credit applications• Maintain and update customer credit records• Handle invoice processing and data entry tasks• Manage accounts payable and accounts receivable• Use Microsoft Excel and other software for basic updates and records• Perform general accounting tasks, excluding general ledger• Enter payments received from clients• Manage the process of cash posting and deposits• Conduct account reconciliation

Accounts Receivable Clerk We are offering a contract to permanent employment opportunity for an Accounts Receivable Clerk in Canton, Ohio. This role is crucial to our operations, as you will be handling customer applications, managing precise records, and dealing with customer inquiries in a timely manner. You will be expected to monitor customer accounts and take the necessary actions. Responsibilities: • Accurately and efficiently process customer credit applications.• Manage and maintain precise customer credit records.• Resolve customer inquiries promptly and efficiently.• Monitor customer accounts and initiate appropriate actions when necessary.• Handle the posting of payments with accuracy.• Perform cash application tasks as required.• Carry out collection activities as per the set guidelines.• Execute data entry tasks with a high level of accuracy.• Use Microsoft Excel for various functions related to accounts receivable.• Perform account reconciliation activities and commercial collections as needed.

Part time Bookkeeper We are offering a short term contract employment opportunity for a Part-time Bookkeeper in Highland Heights, Ohio. The role is based in the financial industry and will require the individual to handle various bookkeeping tasks, including managing purchase orders, account reconciliation, and maintaining detailed financial records. Responsibilities • Handle the process of purchase orders accurately and ensure they are processed through the correct channels • Accurately enter data related to payables and receivables into the system • Regularly update and maintain customer credit records • Perform bank reconciliations to ensure financial records are accurate • Oversee expenses on corporate accounts and ensure they are booked correctly • Utilize QuickBooks for various bookkeeping tasks • Run AP/AR reports regularly to monitor customer accounts • Manage the month-end close process efficiently • Process payroll accurately and in a timely manner • Attend to customer inquiries and resolve any issues that arise.

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18 results for Office Specialist in Youngstown, OH

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